Business owners are constantly pulled in different directions and probably feel overwhelmed by everything on their to-do list.
There are boxes to tick, signatures to acquire and a whole host of other tasks you’ve picked up or implemented as your business developed. Most businesses will come across inefficient processes if they look deep enough. You should be noticing the red flags if you’ve got stressed colleagues, unhappy customers, and people are missing deadlines. However, it’s possible to implement new processes, that will increase your business efficiency.
In This Post:
1. Evaluate Your Business as a Whole
Not sure where to start? Get everyone in the team involved and take a deeper look at the processes you use every day. Write an exhaustive list of everyone’s processes; you’ll see where time is going. Even if it seems like a simple process doesn’t take much time out of someone’s day, write it down and ask yourself what the purpose is. You may find changing a few processes is a simple way of increasing efficiency. If the reason you use a process is because “that’s the way we’ve always done it,” you need to rethink if it’s for the best. Analyze every aspect and document the details for the upcoming steps.
2. Map Out What Could Be Done Differently
From analyzing your current processes, you should be able to identify where the key areas for improvement are. Rank the most important processes that need to change; this may be difficult to decide if they cross over and you can’t complete one process without another. Knowing where your company’s expertise lies is so important too. If 80% of someone’s time is being taken up by a task, that can be easily outsourced at a cost-effective price. The Guardian has stated business owners need to be working smarter, instead of working longer hours. By outsourcing some of the more standard tasks, you and your employees can focus on the more specific tasks that are important to your customers.
Another issue is outdated software; if you can update and increase productivity, then it will be worth an increase in business costs. There are a number of issues with people using old software. Firstly, it can actually increase costs overall. If you or an employee is wasting their time on something that doesn’t load, it costs you time and your business money. You also must think about the security of your business; uncooperative software leaves businesses vulnerable to data breaches. So, incurring some costs may improve efficiency and save you money in the long run.
3. Analyze the Changes and Refine
If you think it is the quality of your equipment, consider making small changes. For example, a creative business looking for the best tools and silicone rubbers for castings and mouldings projects needs to be of top-notch quality so that your employees can produce high-quality products. Even once you’ve implemented changes, remember that you want to aim for progress, not perfection. Testing the new processes and their effectiveness is the next step.
Get every person in the business to provide feedback on what works for them and how the changes have impacted their day to day. Expect to refine the processes you’ve implemented over time, and remember it’s a work in progress.